Commonly Used Account Descriptions

Last Updated 9/4/20

Account Account Title Primarily Used By: Account Description
61350 Professional Services All Departments The costs for work that is contracted with an outside source. This account should NOT include Consulting, Security, Legal, Advertising / Marketing, or Janitorial services as specific accounts are established for these services.
61351 Consulting Fees President's Office The costs incurred by Non-La Salle licensed professionals (Architectural & Engineering, etc.) for contracted services based on a predetermined rate. These charges include but are not limited to: retainers, payment for services provided, travel, lodging, etc.
61355 Security Services Public Safety The costs incurred by contracted security services, including Philadelphia Police Department.
61356 Legal Fees General Counsel The costs incurred by Non-La Salle licensed attorneys for contracted services based on a predetermined amount or rate. These charges include but are not limited to: retainers, payment for services provided, travel, lodging, etc.
61357 Janitor Services Facilities The costs incurred by contracted janitorial services.
62075 Promotional Merchandise Athletics, Marketing, Development The costs associated with promotional materials, branded 'swag' and items of small value garnering La Salle name recognition to be dispersed or given away.
62102 Campus Events Student Affairs The costs associated with student campus-based events including food not provided by the on-campus food service provider and other related supplies.
62110 Awards/Stipends Academic Departments, Athletics Expenses applicable to regularly scheduled granting of awards and any affairs conducted for the purpose of granting the awards.
62115 Hospitality Development The costs associated with entertainment, outside of large special events or University catering. Primarily associated with alumni / donor entertainment.
62130 Books & Publications Library The cost of books or publications, except books purchased for resale, and publications received at regular intervals as part of a subscription. Periodicals purchased by the library, or periodicals purchased under a subscription plan, are to be charged to Periodicals and Subscriptions.
62150 Conventions/ Conferences All Departments All expenses associated with presenting and/or attending conferences/conventions including the cost of registration, entertainment, hotel, meals, travel and incidental expenses.
62155 Catering All Departments All food or beverage expenses associated with La Salle hosted events provided by the on-campus food service provider.
62160 Dues & Assessments All Departments The cost of membership dues for civic, service, professional, or trade organizations.
62175 Professional Development Exp. Academic Departments Total (non-salary) expenses incurred hosting &/or conducting trainings for this purpose including, but not limited to: facility rental, the speaker's fees and expenses, and all printed materials associated with the event.
62180 Recruiting Admissions, Athletics, HR All presentation and reception expenses (including travel) incurred recruiting potential graduate and undergraduate students, student athletes to La Salle, and faculty/ staff.
62230 Repairs and Maintenance Facilities The costs incurred for repairs and maintenance of land, buildings, and equipment (excluding vehicles and computers). Including hiring outside contractor when internal staff cannot provide the service.
62240 Equipment Rental Facilities, University Events The contracted cost of renting equipment.
62241 Vehicle Rental/Lease Facilities The annual contracted cost of leasing university vehicles.
62280 Lectures & Forums Academic Departments The costs associated with hosting a lecture or forum for academic purposes.  Includes speaker fees or honorarium, in addition to approved travel costs for speaker/lecturer.
62290 License, Permits & Taxes Finance, Facilities The costs associated with maintaining proper compliance with regulations.
62307 Software Licenses and Fees IT The contracted cost of all software license agreements and associated fees.
62310 Periodicals/Subscriptions Library, Academic Departments The cost of periodicals purchased by a department, or periodicals purchased under a subscription plan.
62330 Postage All Departments The cost associated with mailings, primarily charged by the La Salle Mailroom/Copy Center to respective department.  Can include postage associated with student correspondence, alumni/ donors, or general University business.
62340 Printing/Copying (External) All Departments All printing and copying outsourced to a third-party external vendor.  Excludes postage for mailings (See 62330).
62380 Printing/Copying (Internal) All Departments All printing and copying produced by the La Salle Mailroom/Copy Center.  Excludes postage for mailings (See 62330).
62370 Supplies, General All Departments The cost of supplies of a general nature and which cannot properly be classified in a specific supply category (see 62375, 62390, 62400). Also excludes supplies purchased through Office Depot.
62375 Office Depot Supplies All Departments The cost of supplies and materials, purchased through Office Depot, used during the course of general office operation. Includes printer/copier paper, desk supplies, etc.
62390 Supplies, Laboratory Academic Departments The cost of consumable supplies used in the function of a Science Instructional Lab.
62400 Supplies, Instructional Academic Departments The cost of consumable supplies used for instructional purposes but which are not properly classified as a Science Laboratory Supply.
62451 Travel All Departments The cost of travel for official University business not properly charged to Conferences/Conventions or any other account code. Excludes Athletic Team Travel. Can include minor expenses such as parking, etc. or more significant travel expenses such as airfare and hotel charges incurred while on University business.
62452 Athletic Team Travel Athletics The cost of travel for official University Athletic teams.
62640 Miscellaneous All Departments Small miscellaneous expenses that do not easily fit into one of the defined categories. Significant items should not be charged or budgeted to this account.
62650 Rent of Facilities University Events, Athletics The cost of space rentals for athletics, instruction, off campus events or other University business.
62760 Advertising Marketing, HR, Athletics The costs associated with advertising through all media channels (paper & electronic) that are paid to external vendors in an effort to promote university operations (other than related to Undergraduate or Graduate enrollment).
62762 Advertising - Graduate Marketing Marketing The costs associated with advertising through all media channels (paper & electronic) that are paid to external vendors in an effort to promote Graduate programming.
62763 Advertising - Undergraduate Marketing Marketing The costs associated with advertising through all media channels (paper & electronic) that are paid to external vendors in an effort to promote Undergraduate programming.
62902 Food All Departments All food or beverage expenses associated with La Salle hosted events NOT provided by the on- campus food service provider and which cannot properly be classified in a specific meals-related category (see 62115, 62150, 62451).
62919 Gifts & Donations All Departments Contributions and donations to external parties, except where the contribution or donation may be considered part of another object classification.
62933 Furniture All Departments All furniture purchases under capital threshold of $5,000.
71950 Non-Capitalizable Equipment All Departments All equipment purchased under capital threshold of $5,000.
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