Getting Started
When you first walk into the control room, touch the touch screen to wake the system up. Hit the projector on button in the top left. Then, select your video source you would like to display at the top of the touch screen. If you are using a laptop at the podium, go over and plug in the HMDI chord, power chord, and ethernet chord.
Now, you should see your desired video signal up on the projector. However, the screen will have a gap at the bottom, as it has rolled all the way down. To fix this, go back to the control room, and use the screen controller on the wall on the left hand side of the control room. Press up, and then once the screen is lined up with the projector, press stop.
You are now finished setting up your video source, so you are ready to move on to setting up your audio. If you can’t see your desired video source, refer to the troubleshooting section of this guide.
Moving on to audio, let’s go back to the control room. Touch the “Volume Control” button on the top right corner of the touch screen. Make sure to unmute all 3 sources, and set them to a reasonable volume on this page so you can test them. Then, grab a wireless mic from the drawer against the back wall of the control room. Turn it on and test it to make sure it works.
Next, test the audio from the computer that will be running your presentation (controlled by the "Program Volume" slider in the Volume Control section). If you are running the presentation from a laptop at the podium, then head over to the podium and plug the HDMI into the laptop, and then test the sound.
Next, test the podium microphone, and ensure that it is positioned to correctly pick up the voice of whoever is going to be speaking at the podium.
If you have successfully confirmed that all your microphones and audio sources work, and your desired video source is up on the projector, then you are all set up in terms of your AV needs, and you are ready for the presentation to begin. If you can’t hear your desired audio source, refer to the troubleshooting section of this guide.
Shutting Down
Once the presentation is done, pack up the laptop at the podium and retract the cables you used. Bring any wireless mics back to the control room, power them off and put them away in their properly labeled cases. Put the laptop away in the drawer underneath the mics. Then, on the touch screen, hit the “System Off” button in the bottom right corner, and then press "Yes, Turn off System" when the confirmation pop-up appears.
General Tips
To help things run smoothly, try to get the presentation materials (PowerPoints, videos, etc.) as early as you can, and load them up on the projector in advance.
Also, it is a good idea to leave a clicker on the podium for your presenter, as most people prefer to use them.
Please, ask your presenter if they would prefer to use the podium microphone or a wireless microphone, and have them test whichever microphone they pick so you can adjust its volume to fit their speaking voice.
Lighting
On the left hand side of the control room, you will see a touch screen mounted to the wall. It’s screen will likely be black. Press the screen once to wake it up, and then press anywhere on the screen to start.
This will bring up the main menu page. For the main lighting controls, press “House Lights”. For spotlights, press “Connector Strips”.
This will bring you to the pages where you can dim/brighten the different sets of lights. Please remember to fully dim the lights when leaving by bringing the "Master" slider to 0%.
Atrium
If you have an event that is using the atrium, here is how you set that up. First, head to the control room in the auditorium. On the touchscreen, select "Atrium Control" in the bottom left.
A new menu will appear. From here, we select the audio and video source we want to send to the Video Wall. 99% of events in the Atrium will be using the source labeled "Video Wall Input"
Now, we can head out to the atrium, and plug in a laptop to the HDMI that is located near the podium. This HDMI connects to a port behind the stage. Now that you've plugged in, you should see your laptop on the video wall. To control sound out here, you will have to do so on the laptop itself. There is no volume control slider for the laptop's audio in the atrium. The general volume is loud, so keep the laptops volume low or it will be too loud.
When you the event is done in the Atrium, grab the laptop, return to the control room, and on the "Atrium Control" page, select "Video Wall PC" on both input selections. Now the video wall will return to playing it's 24/7 loop.
Troubleshooting
If you have turned the projector on and selected the correct source you want to display, and you are sure the source is plugged in, yet you still can’t see your video source, then do the following:
Make sure the “Video Mute” button is not on (it will be highlighted in yellow if it is on). This button makes the screen go black without turning off the projector, I would not recommended to use this unless you are quite familiar with the Auditorium’s AV as this button can cause confusion on occasion.
If you still aren't seeing anything, try the follwing: press the keyboard shortcut "Windows Key (⊞ ) + P". This will bring up a display settings menu with four options. Select "Duplicate" this will make it so everything you see on the laptop will be duplicated on the projector.
In terms of audio troubleshooting, look to make sure all your audio sources are not muted. Make sure the audio on the computer is turned up, and make sure the correct audio source on the computer itself is selected.
If you have the wireless mics turned up, unmuted, and turned on, yet they are not working, then do the following: First, on the volume control screen, press the button labeled "Individual Microphone Control". This will bring up new options to control the wireless mics individually. Make sure they are not muted or turned down in this menu. If you have checked that and they are still not working. Check to see the numbers on the screen of the microphone that indicated the "Group" and "Channel". They should be the following:
Mic 1: Group 10, Channel 8
Mic 2: Group 9, Channel 2
Mic 3: Group 9, Channel 7
Mic 4: Group 9, Channel 4
IF YOU HAVE TRIED ALL THE TROUBLESHOOTING METHODS AND STILL CAN’T GET SOMETHING TO WORK, PLEASE REACH OUT TO THE A/V DEPARTMENT (CLANCYR@LASALLE.EDU AND ALLENW1@LASALLE.EDU )