OneDrive Resources

What is Onedrive?

OneDrive is a file-hosting service provided by Microsoft as a part of your University Office365 account. It allows you to store, share, and collaborate on your files online while also syncing files saved on your computer to the cloud.

How do I access OneDrive?

You can access OneDrive, and the other Microsoft 365 tools, by going to https://office.microsoft.com and using your La Salle University email address and LUNA password to log in. 

How much storage space will my account have?

La Salle University accounts have 50GB of storage space in OneDrive.

Is OneDrive a safe place to store files with sensitive information? 

Making informed decisions about where to safely store and share University data is important. Generally, you can only store files containing sensitive data if the files are encrypted, and they do not contain HIPAA or PCI-DSS data.  

What is encryption and how do I encrypt files? 

Encryption allows information to be hidden so that it cannot be read without special knowledge (such as a password). This is done with a secret code or cypher. The protected information is said to be “encrypted.” 

You should protect any confidential or sensitive information with encryption. Please review the instructions from Microsoft here- https://support.microsoft.com/en-us/office/protect-a-document-with-a-password-05084cc3-300d-4c1a-8416-38d3e37d6826.  

What happens if I store sensitive data unencrypted? 

Microsoft Data Loss Prevention (DLP) is enabled for OneDrive and will scan files for sensitive information. If a potential issue is detected in your OneDrive files you will be contacted by IT and depending on the type of data you may be required to remove or encrypt the file. IT reserves the right to delete or encrypt files if the files’ owners do not take precautions to secure content after several warnings. 

OneDrive Resources

Microsoft provides a number of training resources for using OneDrive. Links to these are provided below but if you have any detailed issue/question, please submit a ticket to the helpdesk for assistance.

OneDrive Quick Start Guide

Download the Microsoft OneDrive Quick Start Guide (PDF)

OneDrive Training Videos

The videos provided by Microsoft include instructions for basic tasks such as uploading files/folders, setting up OneDrive for mobile devices, or managing files.

OneDrive Help Center

This Microsoft website provides additional training materials and support articles.

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Article ID: 131842
Created
Mon 5/3/21 1:21 PM
Modified
Thu 3/31/22 2:34 PM

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If you don’t protect sensitive data throughout its lifecycle, there could be serious consequences:
Exposing your and others’ personal data to criminals;
Risking fines and/or legal action for you and the university;
Damaging your professional reputation and La Salle’s brand.

Learn what sensitive data is and what you can do to protect it.