How to Mail Merge and Label Merge in Microsoft Word with an Existing File

1. Select the Mailings tab.

2. Select Start Mail Merge. 

3. Select Step-by-Step Mail Merge Wizard.

4. The wizard will then prompt you to choose the type of document. Select Labels. Then, select Next. 

5. Select Change document layout. Then, select Label options. After selecting the two, select Next. 

6. Next, fill out the Printer information and Label information. 

7. Select the recipients. If there is an existing list, select Use an existing list. Then, select Browse to find the file. 

8. Select the file. Then, select OK. 

9. Now, there will be a window that shows all the data that was found in the file. Refine recipient list to your choosing and select OK. 

10. After selecting OK, the document will show <<Next Record>>. Proceed to the next step.

11. Now, you will be prompted to format the labels. Select Address book. 

12. Select the preferred format for the label and OK. 

13. Now, the document should appear similar to the picture below. To apply the same format to all the labels, select Update all labels. Then, select Next.

14. At this point, you can preview your labels. Now, you can either Print the labels or Edit individual labels. To print the labels, convert the document into a PDF.